Position: Education Programs Coordinator

Department: General Manager

Reports to: Director of Education and Community Engagement

Classification: Full time

JOB SUMMARY:

The Education Programs Coordinator organizes all artistic and production elements of the Midweek, Family, and Music Box concert series, as well as coordinating the logistics of the high school Side-by-Side programs with local counties and Baltimore School for the Arts. This position also assists with the Open Rehearsal series and overall department needs as required. As the first point of contact for all aspects of Education programming, this role interfaces extensively with educators and patrons externally, and all departments internally, communicating clearly to work in a collaborative way with the community and across the organization.

Essential Duties and Responsibilities:

Midweek, Family, and Music Box Concerts

  • Collaborate with BSO Associate Conductor, Artistic Planning staff, and the Director of Education and Community Engagement to schedule events, plan repertoire, and confirm guest artists
  • Coordinate with Operations staff about lighting, visual elements as required, and  microphone and stage setup needs; review concert cue sheets
  • Communicate all programming needs to General Manager staff and Orchestra Librarians for Orchestra’s weekly schedules
  • Compile all materials for Midweek Concert Teacher Resource Guides, including writing introductory program notes, editing drafts of arts-integrated activity ideas from local teachers, and getting graphic designs from Marketing staff
  • Send programming information to Marketing & PR and edit promotional materials, printed programs, and press releases
  • Prepare Midweek post-concert surveys
  • Coordinate Family and Music Box pre-concert activity planning with Education Assistant and Peabody work/study intern
  • Engage BSO musicians for Music Box chamber ensembles and attend to personnel needs
  • Coordinate scheduling and attendance with Ticket Office, ushers, and volunteers in Front of House

High School Side-by-Sides

  • Correspond with county Music Supervisors to communicate logistics for student soloist auditions, rehearsals, and concerts
  • Engage BSO musicians to lead sectional rehearsals and schedule BSO Associate Conductor’s rehearsals with students
  • Draft and execute Memos of Understanding with each county
  • Send student rosters to Personnel and all music needs to the Orchestra Librarians
  • Communicate all programming information to Marketing & PR for printed programs and promotional materials
  • Coordinate scheduling and attendance with Ticket Office, ushers, and volunteers in Front of House

Departmental Needs

  • Track expenses, code invoices, create check requests, and purchase supplies as needed
  • Coordinate fundraising efforts and sponsor information with Development, particularly for the Annual Report
  • Assist Director of Education and Community Engagement with Open Rehearsal series and other Education and Community Engagement programs as needed
  • Other duties as assigned
  • budgets and related financial processes

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Qualifications

  1. Bachelor’s degree, with background/interest in music and music education
  2. Substantial knowledge and ability in areas relating to computer literacy, using standard software programs such as Microsoft Word, Excel, PowerPoint, Outlook; Ability to learn other software programs as needed; Experience with and proficient use of Tessitura software and Mail2 a plus
  3. Superior writing and communicate skills
  4. Excellent customer service skills
  5. Must demonstrate initiate and strong problem resolution, and be able to participate successful in a fast-paced, team-oriented environment
  6. Demonstrated superior organizational skills, attention to detail, the ability to meet deadlines

Compensation and Benefits

Full time: 40 hours per week (exempt) including health and dental benefits; includes free and/or discounted tickets to BSO concerts.  Salary commensurate with experience.  Relocation assistance is not available for this position.

HOW TO APPLY

Please send resume and cover letter with salary requirement to  Education@bsomusic.org or by mail to Baltimore Symphony Orchestra,  Education Department, 1212 Cathedral Street, Baltimore, MD 21201.

No phone calls, please.

ABOUT THE BALTIMORE SYMPHONY ORCHESTRA

The Baltimore Symphony Orchestra (BSO) is internationally-recognized as having achieved a preeminent place among the world's most important orchestras. Acclaimed for its enduring pursuit of artistic excellence, the BSO has attracted a devoted national and international following while maintaining deep bonds throughout Maryland through innovative education and community outreach initiatives.

Organized in 1916, the Baltimore Symphony Orchestra is the only major American orchestra originally established as a branch of the municipal government. Reorganized as a private institution in 1942, it maintains close relationships with the governments and communities of the city and surrounding counties, as well as with the State of Maryland.

The BSO made musical history in September 2007, when Maestra Marin Alsop led her inaugural concerts as the Orchestra’s 12th music director, making her the first woman to head a major American orchestra. With her highly praised artistic vision, her dynamic musicianship and her commitment to accessibility in classical music, Maestra Alsop’s directorship has ushered in a new era for the BSO and its audiences.

More information about the BSO can be found at our website: www.BSOmusic.org.

The Baltimore Symphony Orchestra is an Equal Opportunity Employer.