Orchestra Personnel Coordinator

Position:             Orchestra Personnel Coordinator
Department:     Artistic Operations
Reports to:        Associate Director of Orchestra Personnel
Classification:    Full-time, Exempt


For over a century, the BSO has been recognized as one of America’s leading orchestras and one of Maryland’s most significant cultural institutions. As the largest cultural institution in Maryland, the BSO is internationally recognized and locally admired for its innovation, performances and recordings, and educational community initiatives including OrchKids. Launched in 2008, OrchKids provides children educational resources and fosters social change through the power of music in some of Baltimore’s under-resourced communities.

The Baltimore Symphony Orchestra seeks a qualified and experienced professional to primarily focus on the coordination of national orchestra auditions and assist with the management of its orchestra personnel. The Orchestra Personnel Coordinator supports the Director and Associate Director of Orchestra Personnel as the primary liaison between the Orchestra, Music Director (and other conductors), and the organization.


  • Lead the coordination of national auditions for orchestral positions. Track candidate applications. Hire and train audition runners. Communicate with and report to audition committee members throughout the audition process.
  • Hire substitute and extra musicians as directed by Director of Orchestra Personnel. Maintain substitute musician lists. Distribute and collect completed tax forms.
  • Work concert and audition duty as assigned on a weekly basis, including nights, weekends, and during split orchestra weeks. Be available by phone during these times.
  • Assist in maintaining personnel files.
  • Assist in managing BSO provided instrument insurance, including processing claims and maintaining records.
  • Ensure standardization of all operating procedures within the guidelines of the AFM Collective Bargaining Agreement.
  • Other duties as assigned.


  • Strong interpersonal and communication skills. Ability to communicate effectively with individuals and to handle calmly and efficiently situations ranging from routine to emergency.
  • Ability to handle multiple interruptions and adjustments to priorities throughout the day.
  • Personal integrity and strict code of confidentiality and professionalism.
  • Detail oriented and exceptional organizational skills. Ability to work under stress and handle numerous projects simultaneously.
  • Ability to implement projects from conception to completion with minimal supervision.
  • Proficient in Microsoft programs, including word processing and spreadsheet applications and ability to learn other software programs as ArtsVision.
  • Formal music training or equivalent experience; experience in orchestra management and/or playing in a professional orchestra, preferably under a collective bargaining agreement.
  • Basic knowledge of the symphonic repertoire.
  • Ability to work nights and weekends, as required.
  • An appreciation for symphonic music and the arts.
  • Bachelor’s degree or related work experience.


  • Competitive salary negotiable, commensurate with qualifications and experience
  • Health insurance: two options to choose from; all at low cost to the employee
  • Dental, Life and Long-Term Disability Insurance, paid entirely by the BSO
  • Generous paid time off, including annual, personal and sick leave
  • 403(b) Plan
  • Health Savings Account, employer contributes portion
  • Flexible Spending Accounts, including Medical and Dependent Care
  • Employee Assistance Program
  • Free/discounted tickets to BSO concerts


Please submit a cover letter and resume to knottage@bsomusic.org.

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods, or otherwise to balance the workload.


The Baltimore Symphony Orchestra and OrchKids do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, differing physical abilities, genetic information, age, parental status, military service, or other non-merit factors.

The BSO is committed to improving and protecting the health of our musicians, staff, and our communities. We comply fully with the COVID-19 requirements of the state of Maryland and the city of Baltimore. It is required that employees be fully vaccinated against COVID-19 and provide proof of vaccination as a condition of employment.


The BSO performs the highest quality symphonic music of all eras that nurtures the human spirit. The BSO is committed to engaging, inspiring, educating, and serving diverse audiences and to enhancing the State of Maryland as a cultural center of vitality and importance.”


 In October 2021, the BSO Board of Directors approved the following shared values, or “BSO Creed”:


  • We believe the BSO is first and foremost an artistic institution that is dedicated to the finest creative musical expression.
  • We seek to facilitate opportunities for creative approaches that allow musicians, staff, board, and partners to collaborate to serve our mission.
  • We strive to inform all decisions with our commitment to innovation and continuous improvement.


  • We believe the BSO should value, appreciate, and treat all individuals – patrons, staff, musicians, guest artists, and volunteers with compassion, respect, and dignity.
  • We seek to create a welcoming, safe, and enjoyable environment for all.
  • We strive to embrace all human differences and commit to caring and civility towards all with whom we work and serve.


  • We believe it is an honor to present great music to stir and nurture the soul.
  • We seek to attract, develop, and retain the best talent in all musicians, staff, board, and volunteers. Everyone who works at the BSO has an important role to play in our success.
  • We strive to act with uncompromising integrity and transparency.


  • We believe deep connections to the diverse communities we serve are essential to our mission.
  • We seek to inspire and educate with powerful and meaningful musical experiences for audiences of all ages.
  • We strive to nurture the talents of musicians of all ages with accessible educational initiatives and programs.
  • We strive to create a culture where musicians, staff, board, and volunteers communicate, collaborate, understand, and appreciate each other’s work.


  • We believe diversity, equity, inclusion, and belonging – with respect to race, gender, and personal identity – are cultural and strategic imperatives.
  • We seek to create a culture of excellence that ensures access and inclusion of diverse voices in all that we do.

We strive to use the universal language of music to bring people together and embrace our multicultural society.

To apply for this job email your details to knottage@bsomusic.org